terms & conditions
EFFECTIVE DATE: 1 november, 2025
1. Introduction
1.1 These Terms & Conditions (“Terms”) govern your use of the website vastmotorsportmedia.com (“Website”) operated by Vast Motorsport Media (“we”, “us”, “our”).
1.2 By accessing or using the Website you agree to be bound by these Terms. If you do not agree, please do not use the Website.
1.3 We reserve the right to amend or update these Terms at any time. The amended Terms will be posted on the Website and the date of last revision will be indicated. Your continued use of the Website after such changes constitutes acceptance of the modified Terms.
2. Eligibility
2.1 By using the Website you represent and warrant that you are at least 18 years of age (or the legal age in your jurisdiction) and are fully able and competent to enter into these Terms.
2.2 If you are registering for any role or casting (for example as a “Grid Girl”), you acknowledge that you meet any minimum age or other eligibility requirements as specified on the Website.
3. Registration, Applications & Castings
3.1 When you complete any application form or registration via the Website (for example to apply to join the team), you agree to provide accurate, complete and up-to-date information.
3.2 We reserve the right to accept or reject any application at our sole discretion.
3.3 If you are selected (short-listed) for a role or casting, we will contact you with further details, and any assignment of role is on such terms as we may advise.
3.4 Payment terms, travel, uniforms, schedule, event details or other specifics will be provided upon confirmation; any such particulars are subject to change by us.
4. Website Usage
4.1 The Website and all content are for your personal, non-commercial use unless otherwise agreed in writing by us.
4.2 You agree not to:
(a) use the Website or content for any unlawful purpose;
(b) modify, adapt, reproduce, distribute or publicly display the Website or its content beyond what is permitted;
(c) interfere with or disrupt the Website or servers/networks connected to the Website;
(d) use any automated system (bots, spiders, scrapers) to access the Website for any purpose without our prior written permission.
5. Intellectual Property
5.1 All intellectual property rights in the Website and its content (including but not limited to text, graphics, images, video, logos, designs) are owned or licensed by us.
5.2 You may not use any of our trademarks, service marks, logos or branding without our prior written permission.
5.3 If you upload or submit any content (e.g., photographs, videos, social-media links) as part of an application you grant us a royalty-free, worldwide, perpetual, irrevocable licence to use, reproduce, adapt, publish, translate and distribute that content in any media now known or later developed.
6. Disclaimers & Limitation of Liability
6.1 The Website is provided “as is” and “as available” without any warranties, express or implied, including but not limited to warranties of merchantability, fitness for purpose or non-infringement.
6.2 We do not warrant that the Website will be uninterrupted, error-free, secure or will operate without delay.
6.3 To the maximum extent permitted by law, our total liability to you for any loss or damage arising out of or in connection with these Terms or the Website shall be limited to the amount you paid (if any) for access to the Website or services (or else A$100 if no payment was made).
6.4 We are not liable for indirect, special, incidental or consequential losses (including loss of profit, revenue, clients or data) even if advised of the possibility of such losses.
7. Privacy & Data Protection
7.1 Our Privacy Policy (available on the Website) governs how we collect, use, disclose and store your personal information.
7.2 By providing us with your information you consent to its collection, use and disclosure in accordance with the Privacy Policy.
8. Payment and Fees (if applicable)
8.1 If there are any services or roles offered by us that require payment (e.g., casting fee, uniform cost, training fee), those will be clearly stated at the time of offer.
8.2 All payments must be made in the currency stated, and are non‐refundable unless we specifically agree in writing.
8.3 We may charge interest on any late payment at the rate permitted by law.
9. Cancellation and Termination
9.1 We may suspend or terminate your access to the Website, your application, or your engagement in any role at our discretion, including for breach of these Terms.
9.2 If you withdraw your application after being accepted (or fail to attend an event you committed to) you may forfeit any payment or deposit you made. Any specific cancellation terms will be provided with your offer.
10. Events, Travel & Uniforms
10.1 If you are engaged in a role at an event under our management, you will abide by our policies regarding uniform, conduct, schedule, travel, accommodation and media commitments.
10.2 We may provide you with uniform, travel or accommodation – any terms of such provision will be communicated to you.
10.3 You must comply with all safety rules, venue rules, sponsor guidelines and instructions given by our staff or agents at the event.
11. Conduct
11.1 You agree to behave in a professional, respectful manner at all times when interacting with our team, sponsors, venue staff, other participants and the public.
11.2 We reserve the right to remove or replace any person from a role or event if their conduct or appearance is inappropriate or damaging to our reputation or the reputation of any sponsor, partner or venue.
12. Third Party Links and Content
12.1 Our Website may contain links to third-party websites or resources. We do not control those third parties and are not responsible for their content or practices.
12.2 Your use of any third-party sites is at your own risk and subject to the terms of use of that third-party site.
13. Governing Law & Jurisdiction
13.1 These Terms are governed by the laws of the State of Queensland, Australia.
13.2 You irrevocably submit to the exclusive jurisdiction of the courts of Queensland, Australia for any dispute arising under these Terms.
14. General
14.1 If any part of these Terms is found to be invalid or unenforceable, that part will be severed and the remainder of the Terms will continue in full force and effect.
14.2 These Terms, together with the Privacy Policy and any other documents referenced herein, constitute the entire agreement between you and us relating to the Website and supersede all prior agreements and understandings (whether oral or written).
14.3 A waiver of any provision by us will be effective only if in writing and signed by us.
14.4 We may assign our rights and obligations under these Terms (in whole or in part) to any third party, but you may not assign your rights without our prior written consent.
Last updated: 01/11/2025